Privacy Notice

This privacy notice tells you what to expect when The Carlton Academy collects personal information about you. It applies to;

• Existing and potential students and their parents/ carers
• Job applicants, employees and former employees (including agency/ temporary  workers, contractors, volunteers and work experience candidates)
• People who make complaints or enquiries
• Visitors to the Academy

Existing and potential students and their parents/ carers and Visitors to the Academy

We may process personal information obtained from you or other organisations to;

• Support pupils teaching and learning
• Monitor and report on progress
• Provide appropriate pastoral care
• Improve the way we do things and assist in staff training
• Monitor and record communications between us

We may disclose your information to third parties, for example; the Local Authority and the Qualifications and Curriculum Authority (QCA). We may also share your information with organisations for the prevention and detection of crime or for legal and/ or regulatory purposes.

Job applicants, current and former employees (including agency/ temporary workers, contractors, volunteers and work experience candidates)

When you apply to work for us we will use your personal information to process your application, monitor recruitment statistics and fulfil any legal or statutory obligations we have as an employer. We may disclose your information to a third party in order to obtain a reference, obtain a “disclosure” from the Disclosure and Barring Service (formally known as the Criminal Records Bureau). We may also share your information with law enforcement agencies for the prevention and detection of crime.

Information about unsuccessful candidates may be held for 12 months after the recruitment campaign has been completed, after which, it will be destroyed or deleted.

We compile files for all of our employees and these files contain information relating to your employment. This file will be kept secure and will only be used for purposes directly related to your employment. When you leave our employment the file will be retained in accordance with current legislation.

People who make complaints or enquiries

We may process your information to;

• Resolve your complaint or enquiry
• Improve our customer service and staff training
• Monitor or record communications between us

We may disclose your information to third parties for legal and regulatory purposes.

Your rights under the Data Protection Act 1998

You can find out if we hold personal information about you by requesting a “Subject Access Request” under the Data Protection Act 1998. Your request should be in writing and sent to the address below.

CCTV footage

The academy uses a digital CCTV system to support the safeguarding of staff and students. Footage from cameras is stored on a secure server for 28 days before being deleted.

Changes to this privacy notice

This privacy notice is regularly reviewed and was last updated in June 2021.

How to contact us

If you require further information about this notice you can contact us in the following ways;

Writing:                

Robert Linthwaite

The Carlton Academy

Coningswath Road

Carlton

Nottingham

NG4 3SH            

Telephone:         0115 9550010

Email:                  r.linthwaite@theacademycarlton.org